Before you ask an office interior designer for a Nairobi fit-out quote, count the people who use the workplace and list what they need to do there.
Define the workplace brief
Record regular and peak headcount, desk and meeting needs, private calls, reception, storage, equipment, power, data and accessibility requirements. Ask staff where noise or circulation causes problems now. Request a plan that shows desks, meeting rooms, visitor routes and storage together, and tell the designer whether the team must keep working during the fit-out.
Before ordering desks or partitions, check the proposed layout against a normal busy day: people arriving, using meeting rooms, taking calls and moving through shared routes. Agree how the designer will gather staff feedback and record any changes.
Check experience and coordination
Ask for comparable workplace projects and clarify the designer’s role in each. Request examples of the plans or specifications you would receive. Identify who will coordinate with the landlord, building manager, contractor and relevant technical consultants. Requirements vary by building and project; confirm approvals before committing to a schedule.
Separate design from fit-out
Ask whether the fee covers consultation, measured survey, layout, drawings, finish selection, procurement or site visits. If a separate contractor carries out the fit-out, record who checks the work and who approves changes. Compare proposals using the same brief and exclusions.
Agree how handover will cover outstanding items, product information and responsibilities for defects. Use the IDAK directory to find available professionals and ask whether they undertake workplace projects. For a deeper brief, read office interior design in Nairobi.
Related guide: Office Interior Design Cost in Nairobi: What Should a Fit-Out Budget Cover?.
